Supplier evaluation: 14 ready templates

The templates

12 questions · 2 minSupplier Evaluation ScorecardInternal record of supplier performance for the period under review. Completed by the Procurement team based on receiving, quality, and service data.
12 questions · 2 minYour opinion as a supplier mattersWe want to be an easy client to work with. Your answers help us improve our processes, payments, and collaboration. The survey is short and confidential.
21 questions · 4 minSupplier onboarding and approvalApproval form for new suppliers. We need this information to assess capabilities and compliance, and to register you in our system. Keep your certifications handy.
12 questions · 2 minAnnual Strategic Relationship ReviewAnnual internal review of each strategic supplier. Beyond operational performance, we assess the value they add, risk, and long-term fit.
15 questions · 3 minQuality AuditStructured record of the quality audit carried out on the supplier. Complete each section during or immediately after the visit.
14 questions · 2 minDelivery Performance ReviewRecord of the supplier's logistics performance for the period. The data feeds the scorecard and the follow-up meeting.
13 questions · 2 minContract renewal reviewInternal record for deciding on the renewal of a supply contract with rigor and traceability, before sitting down to negotiate.
16 questions · 3 minSustainability Questionnaire (ESG)As part of our responsible purchasing policy, we ask our suppliers to complete this ESG self-assessment. Responses may be subject to subsequent verification.
13 questions · 2 minWhat's it like working with us?We want to be a good client, not just demand to be treated like one. Tell us honestly what the day-to-day relationship is like: orders, communication, and payments.
14 questions · 2 minSupplier Risk AssessmentRisk and business continuity profile per supplier. Complete an assessment for each critical supplier at least once a year.
13 questions · 2 minInnovation Potential AssessmentBeyond price and lead time: which suppliers can help us develop product and process. Internal assessment by the technical and procurement team.
12 questions · 2 minNon-Conformance TrackingRecord of supplier performance regarding incidents and complaints during the period. Basis for the quality meeting.
14 questions · 2 minProfessional Services EvaluationInternal evaluation of a service provider's performance. Completed by the contract owner at the close of each period or project.
13 questions · 2 minEthics and Compliance QuestionnaireThis is part of our third-party due diligence process. Please answer accurately: the information may be verified during the course of the contractual relationship.

A comparable scorecard, not an intuitive grade

Define every indicator before scoring it: on-time delivery, quality conformity, response time, total cost and risk do not mean the same thing to everyone. Use the same scale and period, set weights before seeing results, and attach verifiable evidence to extreme scores. If criteria change, open a new series or run both models in parallel; mixing versions produces a ranking that looks precise but is false in practice.

Listen to the supplier separately

The internal scorecard measures supplier performance; the supplier-voice survey measures how your organization performs as a customer. Do not blend both perspectives into one average. Delays may start with late forecasts, ambiguous orders or slow buyer payments, and that evidence only appears when suppliers can answer without feeling that contract renewal depends on pleasing you. Read both views together and turn gaps into questions for the review.

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